About Client
The client is a prominent organization in a major Asian country, specializing in developing advanced products that deliver enterprise-level solutions for businesses and universities.
Business Goals & Specifications
- Solution Overview
- The client aims to develop a comprehensive Meeting Platform that enables organizations to efficiently manage subjects, meetings, tasks, appointments, and video conferences.
- Deployment Options
- The solution should be available as either a SaaS agenda platform or an On-Premise platform, depending on the end customer’s preferences.
- Application Access
- Platform should have both a web application and a mobile application to ensure accessibility.
- SaaS Specifications
- A unique URL should be assigned to each company that registers on the platform, providing a personalized entry point for their users and ensuring a distinct experience.
- Administrative Features
- Administrators should be able to create and manage committees and users within the portal.
- Meeting Management
- Users should be able to create and manage meetings based on their roles within committees.
- Include functionality for sending subjects or meetings to the parent committee for approval.
-  Task & Subject Management
- Users should have the ability to create and assign tasks to others, and manage tasks effectively.
- Users should be able to create and manage subjects within the portal.
- Role-Based Access
- Users with head and secretary roles should be able to create and manage meetings, subjects, tasks, and appointments.
- Users with member roles should be able to view their own meetings, subjects, tasks, and appointments.
- Meeting Interface and Notifications
- A live meeting interface should be incorporated into the platform, featuring live chat and voting capabilities to enhance user interaction and engagement.
- Notification triggers should be implemented to keep users informed via WhatsApp, SMS, and email, ensuring timely updates and effective communication.
- LDAP Integration
- The system should be integrated with various LDAP systems to enable the import and synchronization of existing users, ensuring seamless user management and consistency across platforms.
- Reporting and Documentation
- The solution should generate Minutes of Meetings (MOM) and comprehensive reports for meetings, tasks, and subjects.
Implemented Features & Capabilities
- Account Creation and User Management : The solution allows company owners and management to create an account for companies, seamlessly integrating with the Meeting Platform to import users from the LDAP directory.
- Administrative Controls : An admin panel is introduced for managing company-related aspects such as committees, users, various settings, and logos, enhancing administrative capabilities within the Meeting Platform.
- Bulk Upload Functionality : A bulk upload feature is implemented to efficiently add multiple committees and users, streamlining processes.
- Data Storage : Out-of-the-box (OOTB) entities are used for storing data related to users, organizations, and categories, enhancing the platform.
- Global Search : A global search feature is integrated, allowing for quick and efficient data retrieval.
- Meeting and Conference Management : Heads and secretaries can manage meetings, subjects, appointments, and conferences, while members can view these data.
- Live Meeting Features : A live meeting page with voting and live chat functionalities is implemented, enhancing interactive capabilities.
- Content Management Workflow : A multi-level complex workflow is designed for managing content, applicable to custom entities.
- REST API Integration : Common REST APIs are used to expose data to web and mobile applications, ensuring smooth integration.
- Report Downloads : Implemented a feature where users can download reports in PDF and ZIP formats, improving accessibility.
- Calendar Integration : The portal creates Google Calendar events in user’s google calender for meetings, appointments, video conferences, or tasks.
- Meeting Links : Integrated Microsoft teams, Google Meet and Zoom meeting where Platform user can create meetings and other users can join it facilitating easy access.
- Voting Participation : Implemented a feature where participants can engage in voting questions during live meetings.
- Decision Making : Developed a feature that allows heads to make decisions directly from the live meeting screen, significantly optimizing processes.
- Visualization Tools : Charts are developed to provide visualizations for committees, members, meetings, and attendance data, supporting analysis.
Technology Components & Implementations
- Liferay CE Portal 7.4 GA 4 : Custom entities, workflows, and indexers were developed using Liferay CE Portal 7.4 GA 4.
- REST API Integration :Â Content is exposed to various channels through REST APIs.
- SMTP Configuration :Â SMTP is configured to implemented email notifications.
- LDAP Integration :Â LDAP is used to enable users to log in with their company email addresses.
- Elastic Search :Â Elastic Search is utilized to enhance performance and search capabilities.
- MySQL :Â Multi-Node MySQL serves as the database for the Liferay portal.
- Service Builder :Â Service Builder is used for persisting and fetching custom data.
- Google and Microsoft Calendar API Integration :Â Integrated Google and Microsoft Calendar APIs to create meeting and appointment events on users’ calendars.
- React JS :Â React JS is employed for the front end of the web application.
- React Natie :Â Mobile applications are built using React Native.
- Twilio Integration :Â Twilio is integrated for implementing WhatsApp and SMS notifications.
Technical Blueprint
ReactJS
MySQL
SMTP
REST APIs
Liferay CE
Portal 7.4 GA 4
Google Meet
Google Calendar
Outlook Calendar
GraphQL Federation
React Native
Microsoft Teams
GraphQL Federation
Provided Services
Benefits & Value Proposition
- Streamlined Approvals : The platform simplifies approval processes, making it easier to manage meetings, tasks, and subjects in complex organizations.
- Enhanced Accessibility : With both web and mobile apps, users can access the platform anytime, anywhere, ensuring seamless management.
- Improved Collaboration : Live chat, video conferencing, and voting features boost real-time interaction and decision-making during meetings.
- Robust Administration : Centralized controls for managing committees, users, and settings make administration efficient and straightforward.
- Effective Task Management : Users can easily assign and track tasks, ensuring timely completion and accountability.
- Seamless Integration : The platform integrates with LDAP, Google Calendar, Microsoft Teams, and more, ensuring a consistent user experience across systems.
- Real-Time Notifications : Notifications via WhatsApp, SMS, and email keep users informed, enhancing productivity and communication.
- Data-Driven Insights : Visualization tools and reporting features enable informed decision-making based on accurate data.
- Flexible Deployment : Available as both a SaaS and on-premise solution, the platform offers flexibility to meet various organizational needs.
